Outlook 2016: How To Create and Use a Signature

If you want to add an email signature (the collection of information about you to be shown below emails), follow these instructions and edit as necessary.

First, launch Outlook 2016 and click File

 

 

Click Options

 

 

Select the Mail tab

 

 

 

Click Signatures

 

 

 

Select New and type in a name for the signature you’re creating.

 

 

Enter the information you would like to include with your email signature. There are plenty of formatting options there, i.e. adding links, changing fonts, adding an image.  You can often copy and paste the signature in someone elses signature then edit it to reflect your own information.

 

Each time you compose a new email or reply, it will automatically add your signature.

The image used in the example above can be downloaded from here: