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CREATED: 13/09/2018 @ 13:40, UPDATED: 13/09/2018 @ 13:40 BY: Mark






Information Technology


PHBS Information Technology - Acceptable Use Policy



This IT Acceptable Use Policy has been bench marked against and incorporates the recommended practices followed by PHBS; UK Universities and other Universities.


This policy has been approved by the senior academic management group at the PHBS, Boards Hill Campus, Oxfordshire, and applies to all PHBS Facilities and all aspects of the PHBS provision at UK campuses. Revisions to the Policy are also required to have the approval of the senior academic management group of PHBS, Boards Hill Campus. Where required the senior academic group may also refer the Policy for approval to Peking University, and/or HSBC Business School for any necessary confirmation of interpretation or meaning.


1.    Introduction

PHBS recognises the key role that Information Technology (IT) plays in learning, teaching and research in the academic, educational and professional communities and it is committed to ensuring that both PHBS staff and students have access to the necessary facilities and support. It is the responsibility of all users of PHBS academic and educational services and facilities, which are provided as a part of the Learning Environment at PHBS, to read and understand this policy. This policy may be updated from time to time, in order to comply with UK, Peking University, HSBC Business School, and PHBS Oxfordshire Campus, Academic and Professional Regulations, and respective legal and policy requirements.


1.1.     Purpose

This Acceptable Use Policy is intended to provide a framework for such use of the PHBS IT resources. It should be interpreted such that it has the widest application and so as to include new and developing technologies and uses, which may not be explicitly referred to.


1.2.      Policy

While PHBS at the moment does not subscribe to the JANET Network this PHBS Acceptable Use Policy is benchmarked against, and makes provision for paralleling in its content, the good practice included in the UK JANET Acceptable Use Policy and the JANET Security Policy published by JANET and, where appropriate, the UK Higher Education Academy policies and UK Statutory Policies and Regulations.


The PHBS also has a statutory duty, under Section 26 of the Counter Terrorism and Security Act 2015, termed “PREVENT”. The purpose of this duty is to aid the process of preventing people being drawn into terrorism.


1.3.      Scope

Members of the PHBS and all other users (staff, students, visitors, contractors and all others who may be associated in the work of the PHBS), of the PHBS facilities are bound by the provisions of its policies in addition to this Acceptable Use Policy.

PHBS seeks to promote and facilitate the positive and extensive use of Information Technology in the interests of supporting the delivery of learning, teaching, innovation and research to the highest possible standards. This also requires appropriate and legal use of the technologies and facilities made available to students, staff and partners of the PHBS.


1.4.       Accessing Personal e-mails, websites, skype and private data.

Personal e-mails may be accessed through the campus IT facilities, but these MUST NOT contain any material which in any way is prohibited and not acceptable. For an indication of such material see Section 2. Unacceptable Use – below.


Non-course related web sites may be accessed for personal reasons so long as they aren’t streaming music or video content.


Skype or similar usage may ONLY be used for voice communications.


Any PHBS Campus, Peking University, HSBC Business School related data MUST be treated as private unless otherwise stated and confirmed within the specific Section of the Student Learning the PHBS network.


1.5.     Personal Responsibility for Individual Data and other Materials

Students and all other verified and approved users are INDIVIDUALLY RESPONSIBLE for the storage and security of their electronically retained learning materials and written materials.

Students and all other verified and approved users are also INDIVIDUALLY RESPONSIBLE for retaining and storing copies of, and the back-up of their OWN data and their OWN learning materials and for any of the materials which they store on their devices.

This includes having specific individual responsibility for the secure copying of their materials and data in an appropriate format and for the security, storage and submission of ALL materials which they submit for assessments irrespective of the mode and/or format of the assessment and the requirements for the assessment.   


2.   Unacceptable Use

A.   Subject to exemptions defined in 2f), the PHBS Network may not be used directly or indirectly by a User for the download, creation, manipulation, transmission or storage of:

·         any offensive, obscene or indecent images, data or other material, or any data capable of being resolved into obscene or indecent images or material;

·         unlawful material, or material that is defamatory, threatening, discriminatory, extremist or which has the potential to radicalise themselves or others;

·         unsolicited “nuisance” emails;

·         material which is subsequently used to facilitate harassment, bullying and/or victimisation of a member of the PHBS communities, (e.g. staff, students, visitors, guests or other individuals or groups of individuals however they may be constituted), or a third party;

·         material which promotes discrimination on the basis of race, gender, religion or belief, disability, age or sexual orientation, or any other form of discrimination as defined in the law and discrimination legislation of the United Kingdom;

·         material with or which has the intent to defraud or which is fraudulent, or is likely to deceive or intended to deceive a third party; including the illegal downloading of video, music, software, images or any other similar materials.

·         material which amounts to the streaming of video, music or any other copywrite materials of any form (unless specifically a part of your programme materials)

·         material which advocates or promotes any unlawful criminal or civil act as defined in the criminal and/or civil law of the United Kingdom or International Law; this includes pornographic materials of any sort.

·         material that infringes the intellectual property rights or privacy rights of a third parties, or that is in breach of a legal duty owed to another party; or

·         material that brings Peking University, or HSBC Business School, or PHBS, Oxfordshire Campus, into disrepute.


B.   The PHBS Network must not be deliberately used by a User for activities having, or likely to have, any of the following characteristics:


·         corrupting, altering or destroying another User’s data without their consent;

·         disrupting the work of other Users or the correct functioning of the Peking University, HSBC Business School, or PHBS Oxfordshire and UK Campus Network or facilities ;

·         denying proper and allowable access to the Peking University, HSBC Business School, or PHBS Oxfordshire and UK Campuses Network and its services to other users.

·         pursuance of commercial activities (even if in support of PHBS business), subject to a range of exceptions. All users are requested to contact PHBS IT Department and the PHBS Campus Manager to discuss any commercial need or related enquiry.


C.   Any breach of industry good practice that is likely to damage the reputation of the Peking University, or HSBC Business School, or PHBS network will also be regarded prima facie as unacceptable use of the University, HSBC Business School, PHBS Network.


D.   Where the Peking University, or HSBC Business School, or PHBS Network is being used to access another network, any abuse of the acceptable use policy of that network will be regarded as unacceptable use of the Peking University, or HSBC Business School, or PHBS Network.


E.   Users shall not:

·         Introduce data-interception, password-detecting or similar software or devices to the Peking University, or HSBC Business School, or PHBS Network;

·         seek to gain unauthorised access to restricted areas of the Peking University, or HSBC Business School, or PHBS Network;

·         access or try to access data where the user knows or ought to know that they should have no access;

·         carry out any hacking activities; or,

·         intentionally or recklessly introduce any form of spyware, computer virus or other potentially malicious software;

·         connect any device to the Campus network without up-to-date and current anti-virus software; all users must ensure that all personal devices MUST have up-to-date anti-virus software;

·         access or attempt to access any computer which you have been told you may not access;

·         attempt to make a direct connection to any printer in order to circumvent the print payment system;

·         Undertake any form of mass mailing using or attempting to use, or through the Campus network.


F.    Exemptions from Unacceptable Use


There are a number of legitimate academic activities that may be carried out using Peking University, or HSBC Business School, or PHBS information systems that could be considered unacceptable use, as defined at 2a-e.


For example, research involving defamatory, discriminatory or threatening material; the use of images or any form of data or information which may depict or represent violence, the study of hate crime, terrorism related material, or into computer intrusion techniques, or research or other examples of materials or activities which are deemed to be unacceptable by the Senior Management of the Peking University, or HSBC Business School, or PHBS.


In ALL such circumstances AND PRIOR TO CONDUCTING ANY SUCH RESEARCH SPECIFIC advice AND WRITTEN PERMISSION TO PROCEED SUCH RESEARCH MUST be sought from the PHBS CAMPUS MANAGER (if ANY potentially illegal material is involved) and/or notification made to the CAMPUS MANAGER via the procedure outlined in the PHBS Prevent Policy if the material relates to the promotion of extremism/terrorism prior to the introduction of said material onto the PHBS network.


Any potential research involving potentially offensive, obscene or indecent material must ALWAYS be discussed in advance with the PHBS CAMPUS MANAGER AND ANY SUCH INTENDED RESEARCH MUST ALWAYS RECEIVE AND IS SUBJECT TO WRITTEN PERMISSION BEING OBTAINED FROM THE PHBS CAMPUS MANAGER.


If a member of the PHBS community believes they may have encountered breaches of any of ANY OF the above, they should make this known IMMEDIATELY to an appropriate PHBS authority (these include: the IT and Facilities Manager, Campus Manager, and Senior Campus Academic).


3.   Consequences of Breach

In the event of a breach of this Acceptable Use Policy by a User the PHBS may at its sole discretion:


·         restrict or terminate a User’s right to use the Peking University, HSBC Business School, or PHBS Network;

·         withdraw or remove any material uploaded by that User in contravention of this Policy; or

·         where appropriate, disclose information to law enforcement agencies and take any legal action against a User for breach of this Policy, including but not limited to claiming all costs, fees and disbursements (including but not limited to legal fees) connected therewith.


In addition, where the User is also a member of the UK PHBS Campus community, the PHBS may take such action, disciplinary or otherwise as it deems appropriate. This includes immediate exclusion from the PHBS premises and termination of the programme of study at the PHBS.


4.   Definitions

PHBS Network – This includes: all computing, telecommunication, and networking facilities provided by the Peking University, HSBC Business School, PHBS UK based campus provision, and in particular reference to all computing devices, either personal or PHBS owned, connected to systems and services provided by and supplied by the PHBS, or Peking University, or HSBC Business School.

























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